haabrooklyn.blogg.se - Changing office 365 email settings

Go to Office 365 Security & Compliance Center, click Data governance Sign in to your Office 365 account with the credentials.To do this, execute the steps as mentioned in sequence: We are going to enable Archive mailboxes for the users. Step 1.Enabling Archive Mailboxes for Users Create new Retention tags for Archive & Deletion.STEPS TO SETUP ARCHIVE AND DELETION POLICY FOR OFFICE 365 MAILBOXES These are custom tags that a user assigns to a specific message of the mailbox. Create user-defined retention tags to handle the content.Sometimes, businesses must follow the compliance regulations, but most of the time, 7 years is enough period to delete the messages completely.

Permanently delete the 7-year older messages from both archive and deleted items folder.

Delete the 7-year older messages from the deleted items folder permanently.

It will give you some free space in the mailbox.

Move the messages from the primary mailbox to the archive mailbox after 3 years.

Create retention tags as per the criteria:.

Also, if the user archives any information, then it comes in the archive mailbox.

Enable the archive mailbox for each user in the organization so that the retention tag will find it easier to move the objects in it.

The tasks that the administrator need to perform regarding the policy creation are: The tag keeps track of the timeline of the selected items, and after the expiry of the timeline, it moves the content to the archive mailbox or deletes it permanently. These tags are attached to the specific messages or folder of the user’s mailbox. In them, the administrator mentions which item to move, when to move, and where to move. Such policies are called retention policies, and they trigger the action after a certain period. Such policies can perform the automatic action of moving the emails to either the archive mailbox or the Deleted items folder instantly from the mailbox. An Office 365 administrator can simplify the task of managing the deleted items by creating archiving and deletion policies.